In this 6th and final part of our productivity guide, we’re looking at 5 Microsoft 365 apps that are not to be missed. From helping your team visualise their data to gaining improved visibility over tasks and projects, these solutions can play a big role in workplace productivity and overall outcomes.
Microsoft Planner enables businesses to create and assign tasks relating to specific projects. Along with Lists, it’s one of Microsoft’s two dedicated task management tools. The highlight of Planner is its ability to help users visualise their projects. It makes it easier to understand the project journey, see what needs to be done – and when – and work more productively to drive success. Perhaps most importantly, it keeps all project data in one place, so there’s no need to hunt for information.
Microsoft Lists joins Planner as one of 365’s two task management apps. For busy teams, it’s one of the easiest ways to organise information and keep related data together. Lists can be generated for practically anything, and shared across the organisation to ensure everyone’s on the same page. No matter how individual employees absorb information, data is easy to understand with Lists. It can be displayed in a variety of formats depending on preference, from basic grids to in-depth galleries.
People is a handy tool that can be accessed through a number of Microsoft apps, including Outlook and Calendar. It acts as a digital address book, bringing all contacts and details together in one place. This feature drives productivity by making it quicker and easier to reach out to the right people, at the right time. Through People, users can pin their most frequently contacted colleagues and clients, and even spark conversations directly through collaboration tools such as Skype.
OneDrive is Microsoft’s file storage and sharing app. It not only organises and protects business-critical documents, but also facilitates collaboration and productivity. When files are stored in OneDrive, they can be accessed from anywhere, at any time, to ensure employees can conduct their tasks wherever they are. The app can also instantly share files with other Microsoft apps like Word, PowerPoint and Excel, so all stakeholders can work on a document simultaneously.
When it comes to assigning and delegating tasks to maximise workplace productivity, Delve can help. Delve provides users with a summary of current activity across all Microsoft 365 apps, making it easy to see who’s working on what. With customisable views, it’s easy to switch between viewing popular documents, and delving deeper to understand what documents individual employees are focusing on. It’s also possible to search directly for specific materials to view the latest activities on a doc.
Squeeze more from your 365 subscription
While many businesses today have a Microsoft 365 Enterprise subscription, very few are using their investment to its full potential. Here at One Technology, we want to show our clients that there’s more to Microsoft 365 than it seems. For more information about any of the solutions we’ve looked at throughout Parts 1 to 6 of our guide, or for any other tech support, get in touch with our team.